REQUEST FOR QUOTATION (RFQ) –  Financial Mentoring and Support to CSOs

REQUEST FOR QUOTATION (RFQ)

Financial Mentoring and Support to CSOs

Contracting Authority:              Forum for Civic Initiatives

Reference Number:                  RFQ200122    

Funded by:                               BTD

Date of Publication:                  20.01.2022

Closing Time:                            24.01.2022       16:00

Address for Submission:            prokurimi@fiq-fci.org

Forum for Civic Initiatives (FIQ) is a national foundation with a long tradition of community development works to promote philanthropy for sustainable development.  FIQ believes that local communities are the best place for civic activism to be developed and lead from the front in terms of sustaining economic growth, achieving social justice, and enhancing the environment for its citizens and communities.

We kindly request you to submit your quotation for producing 10 videos 10-30 Sec promoting philanthropy, as detailed in Specifications and Scope of work on this RFQ

When preparing your quotation, please be guided by this form and return it back to FIQ-FCI.

Documents to be submitted with this quote:

• Certificate of Fiscal Number for businesses
• Financial Offer*

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by FIQ-FCI after the deadline indicated above, for whatever reason, shall not be considered for evaluation.

General Terms and Conditions

Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of FIQ-FCI requirements.

The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.

FIQ-FCI reserve the rights to terminate or modify this request for quotation and re-issue the request for quotation.

At any time prior to the deadline for submission of Quote, Contracting Authority may for any reason, such as in response to a clarification requested by a Offeror, modify the RFQ in the form of a Supplemental Information to the RFQ.

Contracting Authority reserve the rights to reject any or all accepted quotes or request for further explanation from the tenderers.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by FIQ-FCI. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on FIQ-FCI re-computation and correction of errors, its quotation will be rejected.

After FIQ-FCI has identified the lowest price offer, FIQ-FCI reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost is found to be higher than FIQ-FCI s own estimated cost.

At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by FIQ-FCI after it has received the quotation. At the time of award of Contract or Purchase Order, FIQ-FCI reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (30%) of the total offer, without any change in the unit price or other terms and conditions.

Estimated quantities are indicative quantities only and do NOT oblige the contracting authority to purchase any of them. The contracting authority has the discretion to purchase less or more quantities than the estimated quantities per item.

Bidders must check that all the documents listed in the RFQ Documents have been received and are complete in all respects.  No claims will be considered Contracting Authority arising out of failure to study the details contained herein or to obtain such information.

Quotes received after the date for receipt of quotes set out in the RFQ or not strictly in accordance with these instructions, may, at the sole discretion of Contracting Authority, be disregarded and returned.

Participation in this tender procedure is open to only to the invited tenderers.

Contracting Authority strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, and collusion, unethical or unprofessional practices and Bidders are therefore requested not to send gifts or offer hospitality to Contracting Authority personnel.

The Offeror has an obligation to disclose to the Contracting Authority any situation of actual or potential conflict that may have with the Contracting Authority, its Governing board or appointed officials or employees prior to submission of the quote that impacts its capacity to serve the best interest.

Payment

FIQ-FCI shall, on fulfillment of the Delivery Terms, unless otherwise provided in this Purchase Order, make payment within 15 days of receipt of the Supplier’s invoice for the goods and copies of the shipping documents specified in the Purchase Order.

The prices shown in this RFQ may not be increased except by express written agreement of FIQ-FCI.

The Service provider of goods/services, when billing, where the evidence is provided by the contracting authority that the purchased goods/services are funded by donations, the billing will be without VAT, noting in the invoice the reference of Article 33, paragraph 3, subparagraph 3.1 of Law No. 05 / L-037 on VAT.

Cancellation Provision

In case of cancellation of event, a prior notice of 04 days shall be given in advance and no cancellation charges will be paid. Payment will be made on the services used.

Criteria for Evaluation of Quotes

• Full compliance to requirements and lowest price
• Full Acceptance of the Terms and Conditions
• Establish Track record in undertaking similar services
• Completeness of services offered

Award Criteria:

The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, or exceeds the minimum required technical specifications, and is judged to be the best value based on a lowest-price, technically acceptable basis.

Financial offer for mentoring and supervision of 20 CSOs

Name and Surname:
Personal ID number:
Business Certificate Number:
Signature:

Date: